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Fjord Norway Vestland BERGEN

Travel Planners of Scandinavia AS

  • Kokstadveien 23, Bergen
  • +47 55230070
  •  /  km From You

20 years' experience of planning and organising national and international events of all sizes. We will organise the technical details for your special event, regardless of size and budget. Let our experience and creativity guarantee a successful event for you and your guests.

Professional Congress Management.

Travel Planners of Scandinavia is now part of First United. With the combined forces of Travel Planners of Scandinavia and First United, we have created a power house with a vast experience and know-how in the field of International Travel & Events and Professional Congress Management in Scandinavia.

The Bergen office of First United still enjoy a track record with documented PCO experience dating back to the 1980s. As a dedicated PCO, our objective is to provide the client with the best available planning and advisory services, creative solutions and technical support at all stages of an Event, Meeting, Conference or Congress, no matter the size and budget. We will supply the clients with a product that will meet or exceed their expectations.

Our PCO services include:

Project Management:

First United possess the skills to provide complete project management for the event, if requested by the clients.

We have the professional skills which enable us to be the “driving force” in the planning stages and take responsibility to prepare and execute timeline plans for the project, participating in the committee meetings throughout the process from planning through implementation/execution and follow-up.

Included in the project management lays also the technical execution responsibility, onsite presence, decision-making authority and responsibility for the secretariat functions during the event itself.

Budget creation, Budget management and financial responsibility:

First United possess the skills to give advise on how to identify potential revenue for the event and will be responsible for identifying all costs for the purpose of developing an event budget.

We have the ability and expertise to assume responsibility for the management of this event budget. This implies that we can assume the role of a contracting party to all subcontractors, as well as being the recipient of all invoices from these.

As your PCO, First United will provide auditor approved cost specifications and final financial statements to the client in accordance with contracted deadlines.

Participant Administration:

First United possess both the skills and software to quality control and monitor the overall registration process, including:

- Harvesting and administration of registrations, both paper submissions and internet bookings, both before and during the event itself.

- Production and distribution of confirmation letters / invoices electronically. Participant contact regarding practical questions.

- Printing and distribution of tickets for meals, excursions and social events.

- Production of name badges.

- Updating and printing of the master lists / participant lists and other statistical reports.

- Registration of all payments from the participants, as well as payment control though issuing of reminders on outstanding amounts.

Administration of hotels & event location:

First United possess both the skills and software to ensure the administration of the hotel room blocks/ room allocations and will be financially responsible for all room nights.

Furthermore, First United possesses the product expertise needed in order to provide professional assistance in the selection and evaluation of the event venue, including the ability to stand as a contracting party to the selected venue.

Marketing & Promotion:

First United possess the expertise to provide advisory services to the client in relation to the establishment of marketing strategies for the event, as well as assisting with professional expertise in the preparation of general presentations, advertisements, promotional materials for the purpose of attracting attendees, sponsors and other cooperation partners.

Exhibition & Sponsorship Coordination:

First United possess the skills to take responsibility for the processes in connection with any exhibits and sponsorships; including the preparation of the exhibition map, invitation letters, registration forms and exhibitor manuals as well as being a contracting party to the exhibitors.

First United is also able to provide advisory services to the client in relation to the preparation of sponsorship packages, sponsorship contracts and to assist the client in the distribution of these to potential sponsors.

Abstract Management:

First United is in possession of expertise to provide advisory services to the client on how to systematize and organize the receipt of scientific abstracts.

 First United has the software to tailor and deliver online forms for submitting abstracts. This software includes a functionality that can deliver an 'abstract review / evaluation’ platform for use as a tool for the scientific committee. The software also includes a functionality to produce, administer and distribute the approval letters / rejection letters to authors and to produce abstract books.  

Production and management of social events, Pre / Post tours and companion programs

First United is one of the leading Travel management companies in Norway and has extensive expertise when it comes to proposing, planning, tailoring and executing Social events, entertainments, Pre/Post tours, excursions and Spouse Programs.

  • Last Updated:
  • Source: Bergen Reiselivslag
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